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Executive Director

Welcome, Executive Director — here's what's yours. This is the big seat, and yes, it's a lot — but take heart: it's a job built to be held, not a feat of superhuman effort. You are the hub that keeps every part of Nevada Day connected: the board, the events, the city, the store, and the volunteers. You don't do everything yourself. Your job is to make sure everything happens — and this whole hub was built to help you do exactly that.

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What this role is You lead the organization day to day and hold the whole picture in view. Where each director runs their piece, you keep the pieces working together and moving toward the parade. You're the steady center — the one who keeps the org solvent, the relationships warm, the calendar on track, and the knowledge from getting lost. Think of yourself less as the person who does it all, and more as the person who makes sure it all gets done.

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What you're responsible for

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  • Leading day to day — being the connective hub across the board, the directors, the city, and the volunteers

  • Finances & compliance — keeping the organization solvent and in good standing, alongside the Treasurer & Bookkeeper

  • The store & office — purchasing and inventory for the resale store, completing the annual inventory by December 30th, running daily office operations, and hiring store staff within the personnel budget (store staff also help with parade prep in September and October)

  • Leading the board — keeping the officers and directors aligned and rowing together

  • The annual parade cycle — owning it at a high level so every piece happens, even when others execute it

  • Key relationships — Carson City, sponsors, and partners

  • Continuity — making sure knowledge, calendars, accounts, and logins are never lost

  • The website, app & this hub — keeping them current and functional on Wix (this is upkeep, not design or coding; Wix experience helps, but it's learnable)

 

What you don't have to be This part is worth reading twice, because it's what keeps this job doable:

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  • You don't have to be a graphic designer. When art is needed — posters, shirts, logos — you choose the right door: run a contest, commission a local artist, or make simple pieces yourself in an easy tool like Canva. You direct the design; you don't have to create it.

  • You don't have to be a programmer. Nevada Day's custom tools (the permit generator, the maps) are built to be simple — upload, download, click. You operate them; you don't maintain the code. If one ever breaks, there's a "who to call" note with it, so you're never stuck.

 

Your year: The role runs year-round, but it has a rhythm. The heaviest stretch is the lead-up to the parade — your contract flags September and October for parade preparations, when everything converges. Annual store inventory is due by December 30th. And the supporting events — the Easter Egg Hunt, the Soapbox Derby, the appreciation dinner — punctuate the rest of the year. The Calendar in the Tool Box keeps the whole cycle in front of you so nothing sneaks up.

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Whom you work with: Everyone — that's the nature of the seat. Most closely the officers: the Parade President, Vice President, Treasurer/Bookkeeper, and Secretary. Then every director, who runs their own piece and reports up to you. Outside the org, you hold the relationships with Carson City, sponsors, and partners. You're the center of the wheel, and the spokes are your team.

Your tools, forms & resources: This entire hub is yours to know and to keep alive — the Staging Area, every event page, every role page, and the Tool Box, where the contract, key documents, budget, and accounts live. Knowing how it all fits together is your single greatest asset, because it's the organization's memory — and you're now its keeper.

 

Your first steps

  1. Read this whole hub, start to finish. It's the org's memory, and it's now yours.

  2. Sit down with the Parade President, Treasurer & bookkeeper to get oriented on finances, accounts, and where everything lives.

  3. Get access to everything: the Wix site and app, the bank, ClearEvent, the email, and the calendars. Continuity lives in access — don't let any of it stay locked in one person's head.

  4. Walk the year on the Calendar so you can see what's coming and when.

  5. Breathe. You're not expected to master it all in week one. You're expected to keep it moving, and to lean on your team while you learn.

 

If you get stuck, the buck may stop with you, but you are not alone — that's what the board is for. Lean on the officers freely, and on the person who held this seat before you. Reach out to Chantell, the former executive director, at 775-846-7908; text is best. You're stepping into something a whole community has carried for years, and now they're carrying it with you.

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